Senior Executive Assistant

Job Summary

We are seeking a highly organized and proactive Senior Executive Administrative Assistant with executive presence to provide comprehensive support to our SVP/General Manager and select members of executive team. The ideal candidate will have exceptional multi-tasking and relationship management skills, a keen eye for detail, and the ability to handle sensitive and confidential information with utmost discretion.

Job Responsibilities

• Manage and maintain schedules, including appointments, meetings, and travel arrangement (domestic and international), expense report processing and reimbursement
• Serve as the primary point of contact for internal and external communications on behalf of SVP/GM
• Coordinate and organize executive, all-hands, Sr. Leadership meetings, including preparing agendas, taking minutes, and following up on action items
• Assist and/or lead special projects and special event(s) as required, ensuring all tasks and details are completed accurately, on time and on budget
• Be the eyes and ears of the company culture, providing insights and feedback to the executive team to help foster a positive and productive work environment
• Prepare and edit correspondence, reports, presentations, and other documents as needed
• Liaise and interface with other executives and external stakeholders to facilitate smooth communication and workflow
• Use executive presence to obtain what is needed from members of the executive team effectively and efficiently
• Exercise discretion and independent judgment in assisting Senior Executive(s)
• Work under limited direction, using high-level of initiative and problem-solving skills to determine and develop an approach to solutions
• Consistently work on complex assignments requiring action and a high degree of initiative to resolve issues  
• Act independently to determine methods and procedures on new assignments
• Provide resolutions to an adverse range of complex problems
• Give recommendations and feedback to improve the administrative process
• Support, communicate, reinforce, and defend the mission, values and culture of the organization

The Ideal Candidate Should Have

• Proven experience as Senior Executive Assistant, preferably supporting C- level executives
• The ability to work independently and as part of a team in a fast-paced environment
• The capability to interact effectively at all levels and across diverse cultures
• Excellent written and verbal communication skills
• Demonstrated the ability to make independent judgement
• Expert skills with Microsoft Word, and PowerPoint
• A high level of proficiency in Excel, SharePoint, and Microsoft Teams  
• The capacity to perform other duties as required

Qualifications

• Associate’s degree or 10+ years equivalent combination of education and experience in Business Administration or related field
• Excellent writing and interpersonal communication skills
• Demonstrated ability to make independent judgment
• Expert skills with Microsoft Word, Excel and PowerPoint
• Ability to interact effectively at all levels and across diverse cultures
• Team player, ability to work independently while meeting deadlines, handles a high volume of work

The expected pay scale for this position is $35.56/hour - $53.16/hour.  Should the level, location, or scope of the position change during the hiring process, the pay scale may be modified accordingly. When extending an offer of employment, DRS Daylight Solutions considers factors such as (but not limited to) the scope and responsibilities of the position; any Federal Government contract labor categories and contract wage rates, the candidate’s relevant work experience, education/training, certifications, and key skills; internal equity; and market and business considerations.