Senior Executive Assistant

Job Summary

Job Responsibilities

• Manage the administrative needs of a senior level executive and/or their staff 
• Exercise discretion and independent judgment in assisting Senior Executive(s)
• Work under limited direction, determine and develop approach to solutions
• Consistently work on complex assignments requiring action and a high degree or initiative to resolve issues
• Act independently to determine methods and procedures on new assignments
• Provide resolutions to an adverse range of complex problems
• Read outgoing correspondence for executive approval and alert writers to any conflicts or departure from policies or the executive’s viewpoint
• Interpret requests and help implement action, deciding whether executive should be notified of important or emergency matters
• Interpret and adapt guidelines, including unwritten policies, precedents, and practices
• Prepare special reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources
• Give recommendations and feedback to improve the administrative process
• Issue and interpret operating policies
• Assist executive administrative details, often of a confidential nature
• Coordinate preparation of reports such as budget expenditures, statistical reports, or performance measures
• Calendar management and meeting coordination
• Coordinate travel arrangements, expense report processing and reimbursement
• Perform administrative functions such as composing correspondence, scheduling appointments, etc
• Interface with other executives internal/external to organization at the request of the Senior Executive
• May supervise other administrative support
• Support, communicate, reinforce and defend the mission, values and culture of the organization
• Contact or respond to contact from high-ranking individuals inside or outside the corporation
• Ability to use judgment and discretion to analyze each unique situation and handle each contact differently
• Special projects as assigned
• Ability to interact effectively at all levels and across diverse cultures
• Perform other duties as required

Job Responsibilities Part II

Qualifications

• Associate’s degree in related discipline (or equivalent experience) plus 10 years of experience in progressively responsible and varied office management  
• Excellent writing and interpersonal communication skills
• Demonstrated ability to make independent judgment
• Expert skills with Microsoft Word, Excel and PowerPoint
• Ability to interact effectively at all levels and across diverse cultures
• Team player, ability to work independently while meeting deadlines, handles a high volume of work