Payroll Administrator / Accounts Payable Specialist

Job Summary

We are seeking an entry-level Payroll Administration / Accounts Payable professional to support day-to-day payroll activities and assist with processing assigned Accounts Payable invoices. This role will split time between assisting the Senior Payroll Administrator and processing A/P invoices (including freight invoices and other assigned invoice types). The position requires strong attention to detail, professionalism with sensitive information, and comfort working in an ERP environment, including Deltek.

Location / Work Environment

This position will be eligible to work a hyrid (minimum of 2-3 days onsite each week) schedule based out of one of the following Naval Electronics locations:

• Sensors Center of Excellence - Largo, FL
• Computing and Networks Center of Excellence - Johnstown, PA
• Submarine Combat Systems Center of Excellence - Twin Cities, MN

This role will require schedule flexibility during payroll processing cycles and month-end close where the ability to work weekends may/will be required. 

Key Responsibilities

Payroll Support (Assisting Senior Payroll Administrator)

• Assist with payroll processing preparation activities such as data collection, validation, and audit support
• Enter, review, and reconcile payroll-related data in Deltek ERP and other supporting systems as applicable
• Help track and resolve payroll inquiries by gathering documentation and routing issues appropriately
• Support accurate maintenance of payroll records and files, ensuring confidentiality and compliance
• Assist with reporting, reconciliations, and period-end/payroll close support as assigned

Accounts Payable Support (Invoice Processing)

• Process assigned Accounts Payable invoices, including freight invoices and other designated invoice types
• Validate invoice accuracy (pricing, quantities, PO/receiver match where applicable, approvals, and coding)
• Enter invoices into Deltek ERP, ensuring proper documentation and compliance with internal policies
• Assist with resolving invoice discrepancies by coordinating with internal stakeholders and vendors
• Maintain organized invoice files and support A/P reporting and audit requests as needed
• Assist with maintaining the AP Inbox

Qualifications

• High school diploma and 0-2 years of experience in payroll, accounts payable, accounting support, or an administrative finance role (internship experience accepted) or equivalent combination of education and experience
  • Associate's degree in Accounting, Business, or related field preferred
• Strong attention to detail, data accuracy, and ability to follow documented processes / procedures
• Basic proficiency in Microsoft Excel and Outlook
• Ability to handle sensitive and confidential information with discretion
• Strong communication skills and a customer-service mindset
• Organized, dependable, and deadline-oriented
• Comfortable working with repetitive transactions while maintaining accuracy
• Ability to prioritize work across payroll and A/P responsibilities
• Willingness to learn and take direction in a structured processing environment

Preferred Qualifications

• Experience using Deltek ERP (or similar ERP/accounting systems)
• Understanding of basic accounting concepts (invoice coding, cost centers, GL accounts)
• Prior experience processing freight invoices and/or high-volume invoice entry
• Experience supporting payroll processes, timekeeping, or HR/payroll coordination