Facilities Coordinator
Happauge, NY, US, 11788
Advanced Acoustic Concepts, LLC, a joint venture between Leonardo DRS and Thales USA, is a technical leader in the fields of sonar systems, sonar signal processing, acoustic training systems, and open architecture system and software integration. The venture focuses on emerging areas in the undersea warfare domain where the customer has identified mission-critical needs. For additional information about Advanced Acoustic Concepts, please visit our website at http://www.aaccorp.com.
Title: Facilities Coordinator
Job Location: Hauppauge, NY
Position Summary: Advanced Acoustic Concepts is seeking a Facilities Coordinator at our Hauppauge, NY location. This position will assist the facility manager and functional departments with coordinating and implementing administrative needs and requirements. This position will also have secondary responsibilities in a general facilities technician role performing regular office maintenance on an as needed basis.
- Will assist facility manager and other functional departments with administrative tasks
- Will coordinate on-site service contractors including collecting required contractor documentation, receiving, logging and supervising/escorting all contractor visitors while they are on-site.
- Will coordinate and ensure customer service is a top priority during onsite meetings to ensure that all customer meeting requirements are in place from start to finish, (i.e., room reservations, food and food service ordering, preparation and setup, conference seating setup, and all other hosting and hospitality needs are handled efficiently and on a timely basis.
- Will perform facility maintenance tasking in a general facilities technician role.
- Will maintain accurate office supply and food inventory, order and re-stock to maintain required supplies and food items. This includes pro-active management of paper supplies and toners for all copiers in the building, doing checks ensuring machines are in proper working condition.
- Will perform troubleshooting, diagnostic evaluations, checking facility thermostats and other checks around facility ensuring systems are functioning optimally, doing routine inspections on equipment as required.
- Assist facility manager with required documentation, such as emergency planning documentation, updating and creating floor plans and other facility related building documentation.
- May be tasked to coordinate special projects and other ad hoc assignments as needed to assist facility Manager; i.e. (special office events picnics, holiday events, fund raisers)
- May assist with domestic and international travel arrangements as needed.
- Maintain an inventory of facility tooling, and keep assigned storage areas clean and organized
- Follow company and departmental policies, procedures, and guidelines in daily work routines and assignments
- Perform all work in accordance with established safety procedures
- Complete appropriate paperwork in a proper manner for the purchase, stocking and re-stocking
- Support and communicate the mission, values and culture of the organization
- 2+ years’ experience in a similar role required or
- AA or BA degree in business or hotel management
- Proficient with Microsoft Office Suite including Word, Excel, PowerPoint, Visio (or other floor planning application)
- Ability to interact effectively at all levels and across diverse cultures
- Ability to provide general office and facility maintenance tasking
Physical Requirements:
- Lifting: up to 25 lbs. up to 25% of time
- Standing: up to 50% of time
- Climbing, Bending, Stooping, Kneeling: Up to 10% of the time
- Walking: Up to 50% of the time
- Sitting: Up to 50% of the time
AAC works on a 9/80 compressed work schedule, where employees work 80 hours in 2 weeks, and off every other Friday.
Advanced Acoustic Concepts, LLC; DRS Technologies, Inc. and its subsidiaries and affiliates are equal opportunity employers and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. #MCSS
Nearest Major Market: Long Island
Nearest Secondary Market: New York CIty
