Senior Administrative Assistant-APS

Job Summary

Job Responsibilities

• Provide administrative support to management and/or department
• Provide calendar management and meeting coordination
• Coordinate travel arrangements, expense report processing and reimbursement
• Plan and implement conferences and special events
• Make any necessary room rental, reservation or catering arrangements
• Prepare and produce various routine and specialized reports as assigned, using some judgment for format layout
• Ensure that reports are received by all required individuals
• Create graphs and charts for various projects using spreadsheet and graphics software
• Screen and direct telephone calls from employees and external customers 
• Answer questions and/or refer inquiry to appropriate person
• Follow up as necessary
• Establish and maintain filing systems for various confidential files and records
• Create meeting agenda, take minutes, and distribute information as appropriate
• Arrange Video Teleconferencing meetings
• Distribute incoming faxes to appropriate persons
• Support, communicate, reinforce and defend the mission, values and culture of the organization
• May monitor budgetary spending by verifying charges against budget and reconciling accounts on a monthly basis
• Ability to interact effectively at all levels and across diverse cultures
• Perform other duties as required

Job Responsibilities Part II

Qualifications

• 5 years of experience in progressively responsible and varied office duties
• Excellent writing and interpersonal communication skills
• Demonstrated ability to make independent judgment
• Advanced knowledge with Microsoft Word, Excel and PowerPoint 
• Team player, ability to work independently while meeting deadlines, handles a high volume of work