Administrative Assistant

Job Summary

As Administrative Assistant, your main responsibilities will include (but are not limited to):

• Provide administrative support to management and/or department
• Act as point of contact for visitors and guests to the office, including reception duties
• Provide calendar management and meeting coordination
• Coordinates travel arrangements, expense report processing, office events
• Plans and implements conferences and special events
• Makes any necessary room rental, reservation or catering requirements
• Prepares and produces various routine and specialized reports as assigned
• Ensures that reports are received by all required individuals
• Creates graphs and charts for various projects using spreadsheet and graphics software
• Screens, and directs telephone calls from employees and external customers
• Answers questions and/or refers inquiry to appropriate persons
• Process and distribute incoming mail
• Establishes and maintains filing systems for various confidential files and records
• Creates meeting agenda, takes minutes, and distributes information as appropriate
• Arranges Video conference meetings
• Work collaboratively to organize and plan social events
• Administration of required sites

What you need to be successful in the role:

• 5 years experience in progressively responsible and varied office administration duties
• Excellent writing and interpersonal communication skills
• Ability to handle sensitive information with discretion and maintain confidentiality
• Organizational skills with the ability to manage multiple tasks while keeping track of deadlines and maintaining a tidy workspace
• Positive "Let's make it happen" attitude
• Effective time management
• Keen eye for detail to ensure accracy in documentation and tasks
• Demonstrated ability to make independent judgement/decisions to handle unexpected issues and find effective solutions quickly
• Flexibility to handle a variety of tasks and adapt to changing situations
• Advanced knowledge of Microsoft office suite products
• Team player, ability to work independently while meeting deadlines, handles a high volume of work

Benefits of working with DRS Canada

• A motivating team-based environment where your achievements matter
• An opportunity to work on industry leading edge technology
• Compressed work week to promote a healthy work/life balance
• Industry leading wellness program including:
  • Health, dental, and vision coverage available on first day of hire at no cost to the employee with access to virtual healthcare
  • Access to Employee and Family Assistance Program
• Competitive compensation including:
  • Reimbursement for professional development initiatives and memberships plus access to free online learning resources
  • Registered Retirement Savings Plan with matching company contributions with access to complimentary financial planning
  • Maternity and Parental leave top-up
  • Vacation, personal days, sick leave, and additional company paid days off