Accountant

Job Summary

We are seeking a detail-oriented and self-motivated Accountant with a strong background in Accounts Payable to join our Finance team. This role is ideal for someone looking to transition from AP to the general ledger, who thrives in a fast-paced environment, enjoys process improvement, and can manage multiple priorities while maintaining accuracy and compliance. The Staff Accountant will handle a variety of accounting functions, with primary responsibilities in AP processing, Purchase Card administration and reconciliations, and supporting the month-end close process

Job Responsibilities

Accounts Payable (Primary Focus)

• Process vendor invoices promptly and accurately, ensuring proper coding, approvals, and compliance with company policies.
• Route invoices for approval through Path in accordance with established workflows.
• Save files and create complete voucher packets for payment processing and audit support.
• Review invoices for completeness, accuracy, and adherence to contractual terms.
• Match invoices to purchase orders and receiving documentation when applicable.
• Maintain accurate AP files and vendor records.
• Administer Purchase Card Programs (Amex and BOA), including reconciliation and payment of purchase cards.
• Review and process monthly purchase card statements, ensuring supporting documentation is complete.
• Follow up with cardholders to resolve discrepancies or missing documentation.
• Prepare and process weekly check runs, ACH, and wire payments.
• Research and resolve vendor inquiries and payment discrepancies.
• Monitor AP aging reports and follow up on outstanding items.
• Facilitate monthly AP expense accruals.
• Assist with month-end and year-end close activities, ensuring all deadlines are met.
• Support the preparation of audit schedules and provide documentation to external auditors.
• Maintain compliance with internal controls, accounting policies, and applicable regulations.
• Serve as backup for Travel & Expense report processing and payments.

Process Improvement & Collaboration

• Identify and implement process improvements to enhance efficiency in AP and related accounting functions.
• Collaborate with procurement, operations, and other departments to streamline payment workflows.
• Support special projects, system enhancements, and upgrades as assigned.

Qualifications

• Bachelor’s degree in accounting , finance or related field (or equivalent experience).
• 3–5 years of accounting experience, with at least 3 years in Accounts Payable.
• Experience with ERP systems (e.g., Costpoint, SAP, Oracle, NetSuite) preferred.
• Proficiency in Microsoft Excel (pivot tables, VLOOKUP) and Microsoft Office Suite.

Skills & Competencies:

• Strong attention to detail with a high level of accuracy.
• Solid understanding of GAAP and AP best practices.
• Ability to manage competing priorities and meet deadlines.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively within a team environment.