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Proposal Manager


Happauge, NY, US, 11788 Washington, DC, US, 20003 Columbia, MD, US, 21046

Advanced Acoustic Concepts, LLC, a joint venture between Leonardo DRS and Thales USA, is a technical leader in the fields of sonar systems, sonar signal processing, acoustic training systems, and open architecture system and software integration. The venture focuses on emerging areas in the undersea warfare domain where the customer has identified mission-critical needs. For additional information about Advanced Acoustic Concepts, please visit our website at http://www.aaccorp.com.


Title: Proposal Manager

Job Location: Washington D.C., Columbia, MD or Hauppauge, NY


Position Summary: AAC is seeking a Proposal Manager/Technical Writer to support our team in Washington D.C., Columbia, MD or Hauppauge, NY. This position is responsible for ensuring that Company proposals are professional, high quality and reflect the high standards and objectives of the corporation, and that the proposal submission is compliant and responsive to all customer requirements and to the instructions of the RFP. Write complex technical materials and analyze developments in specific field to determine need for revisions in previously published materials and development of new material in proposals.


Duties and Responsibilities:

  • Responsible for ensuring that AAC proposals are professional, high quality and reflect the high standards and objectives of the corporation, and that the proposal submission is compliant and responsive to all customer requirements and to the instructions of the RFP
  • Manage and conduct proposal submissions in accordance with AAC Capture and Pursuit Process
  • Orchestrate team organization and support by determining team members, roles and responsibilities
  • Arranges the support from functional organizations
  • Arranges the facilities / resources
  • Manages the Proposal (document) Specialist and Graphics artist and other proposal support personnel
  • Works closely with Capture, Program, Technical Leads
  • Develops the Proposal Plan (see draft Proposal Development Plan guidelines)
  • Migrates information from early phases of Capture and Pursuit into Proposal Development Plan
  • Manages and coordinates RFP review including managing Questions and Clarifications to customer via Contracts
  • Develops proposal specific info (eg, proposal schedule, writing assignments, outlines, volume structures, proposal admin, etc.); and works with volume leads to develop Management and Technical volume outlines in accordance with RFP Bidder instructions
  • Prepares plan in support of Proposal Kick off
  • Conducts (OTJ) training for the proposal team as required
  • Responsible for complete Strategy and Implementation including: ensures that Capture and Pursuit strategy migrates into Win themes and proposal storyboards; storyboards are developed / reviewed / maintain baseline; establishes section themes with Program and Capture leads; coordinates, monitors, manages, conducts as appropriate other Pursuit and Capture reviews and maintain baselines (e.g. Black hat, Blue Team, etc.)
  • Responsible for the Proposal Preparation including; manages proposal in accordance with Pursuit and Capture Process, conducts Kick-off meetings, conducts daily meetings and manage action item register, controls and manages preparation costs and schedule, controls proposal writing and artwork, arranges for Pink/ Red Team reviews and feedback, controls and monitors costing and competitive procurements cycles, and acts as ‘gatekeeper’ for CMMI Level 5 requirements (e.g. alternations to processes) that need to be approved prior to proposal development
  • Responsible for the Executive Review Process including; supports the cycle of executive reviews that occur throughout the pursuit and capture phases in support of this proposal, ensures that baseline costing has Dir of Engineering approval and signature prior to engaging pricing cycle, ensures that Competitive RFPs final pricing aligns with internal pricing cycle and that final pricing is ready for formal executive review within 7-10 days of bid submission; and that corporate approval (when required) has 5 days to review and approve
  • Responsible for final proposal submission including; receipt for successful delivery, maintains final submission text (proposal / graphics library), coordinates and manages proposal clarifications and BAFO submission, and ensures that Contracts has all originals of signed documents (certifications by us and or potential subcontractors)
  • Acts as the site expert for documentation review 
  • Confer with customer representatives, vendors, plant executives, or publisher to establish technical specifications and to determine subject material to be developed
  • Edit, standardize, or make changes to material prepared by other writers or establishment personnel
  • Interview production and engineering personnel and read journals and other material to become familiar with product technologies and production methods
  • Maintain records and files of work and revisions
  • Establishes and maintains communications among all team members (local and remote employees, and teammates) using collaborative tools
  • Develop and maintain methodology/process artifacts for reuse in proposals
  • Support, communicate, reinforce and defend the mission, values and culture of the organization


Basic Qualifications:

  • Bachelor’s degree in marketing or engineering or related discipline and 5+ years related experience or equivalent combination of education and experience
  • Defense Industry experience required (Navy experience preferred)
  • Subject Matter Expertise and knowledge
  • Project management best practices from sources such as Project Management Institute, Six Sigma and the Capability Maturity Model
  • Project and proposal management lifecycles; and Government Procurement/Capture/Proposal Management
  • Strong communication skills
  • Effective team building approach
  • Excellent oral and technical writing abilities



Additional Desirable Qualifications, Skills and Knowledge:

  • Master’s degree is preferred



Physical Requirements:

  • Lifting up to 10 lbs. up to 10% of the time
  • Walking, Sitting: up to 50% of the time
  • Standing: up to 25% of the time
  • Climbing, Bending, Stooping, Kneeling: up to 10% of the time
  • Must be willing to travel up to 25% of the time



AAC works on a 9/80 compressed work schedule, where employees work 80 hours in 2 weeks, and off every other Friday.


Advanced Acoustic Concepts, LLC; Leonardo DRS, Inc. and its subsidiaries and affiliates are equal opportunity employers and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. #MCSS

Our Mission

To build shareholder value through a commitment to high ethical standards and a superior performance culture focused on customers, employees, financial results and corporate citizenship.

Our Vision

To be the leading mid-tier defense technology company in the U.S.

Our Values

Our employees appreciate a culture of open honest communications, and fair and equitable treatment. We accomplish through:

INTEGRITY. At Leonardo DRS ethics and accountability always comes first.

QUALITY. We set high standards of performance, and consistently deliver excellent products and services.

CUSTOMER FOCUS. We go above and beyond to meet customer needs, and work to create long-term relationships with our customers.

DIVERSITY. We embrace different points of view, and continually foster an environment that enable all participants to contribute to their full potential.

INNOVATION.  At Leonardo DRS, innovation is in our DNA. We have built this company through the innovative ideas of our employees and continue to foster an environment that rewards new ideas to help our government and military customers save lives, solve critical problems and modernize to ensure mission success for years to come.

Leonardo DRS, Inc. is committed 
to building a diverse and inclusive workplace where everyone feels valued.  We are committed to building a workplace where equal employment opportunities are available to all applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by applicable law. At Leonardo DRS, we believe that a diverse and inclusive environment makes us a stronger Company. We embrace different points of view, respect one another in the workplace, and understand that an inclusive environment furthers creativity, innovation, and business performance. 

For additional information on  Leonardo DRS, please visit our website at www.leonardodrs.com